What is LUGBULK?

The Features

Simplify the whole process

Confidently coordinate LEGO's annually offered LUGBULK programme in four easy and proven phases. Inform your members with details such as each phases deadlines, tax and shipping costs and currency conversion.

1. Phase One: Registration
   Manage who is allowed to participate in your LUGBULK.
2. Phase Two: Element Selection
   Choose if you allow participants to be involved in the final list of 85 elements and method on how the parts are selected.
3. Phase Three: Ordering
   Participants can start creating their orders.
4. Phase Four: Delivery and Fulfilment
   Export spreadsheets that help you and your team with the fulfilment of the orders when the LUGBULK arrives.

Registration

Members request to participate

Members that wish to participate in LUGBULK can signup their interest in the Member's Area once your RLUG opens up registrations.

• Dates and Deadlines
  Members are always made aware of key dates.
• Announcement Message
  Allows you to describe the LUGBULK program to interested members.
• Terms and Condition
  List out all your RLUG's expectations everyone must abide by and accept before requesting to participate.
• I Agree
  All members must agree to the Terms before their registration is accepted.

Participation

Manage which members can participate

Admins can manage who can participate in LUGBULK

• Allowed Participants
  Lets you choose if you want registrations available to all your members, or you can allow selected members via invitation.
• Registration Management
  Review the Participant List and approve/decline their application and set if they can choose elements.
• Full Control
  You can add and remove anyone from participating in LUGBULK.
• Exportable Participant List
  Your participant list can be exported and downloaded with the required details needs to approve your RLUG's application.
  

Element Selection

Give Members the ability to choose

Easily manage member's preferred element choices and see which is most popular.

• The Master Element List
  Simplify how the Master Element List is distributed by allowing members to download the file directly from the member's area
  
• Element Selection Method
  Jumper Plate provides three methods participants can help narrow down the final 85 list.
  
  1. By Allocation
     If you have less than 85 approved participants and want to guarantee at least one of their preferred elements gets into the final 85 list
  2. By Private Vote
     If you want to find the most preferred and uninfluenced elements by the group as a whole and leaving the opportunity for the LUG Admin’s to add some “General” elements
  3. By Open Vote
     If you want to find the most preferred parts by the group in an open and transparent way
• Allocation
  Set how many choices participants get
  

Element Selection

Finalise the final 85 elements

Once the Element Selection phase is closed you can start building your final 85 list

• Build your list from the Element Ballot list
  Based on your Element Selection Method, Jumper Plate tallies the totals and who requested the part.
• Manually add elements
  Sometimes an RLUG wants to include common elements to the list.
• Get ready for ordering
  Set the elements price and quantities they can be ordered in.
  

Ordering

Create an order

Members can start creating and modifying their LUGBULK order right up to when the RLUG closes the ordering phase

• Element List
  Members can quickly build their order from the finalised 85 elements. It includes unit pricing and quantities they must be purchased in.
• Know what you are buying
  Each element can be clicked on to view a larger image as well as a link to Brickset to learn more.
  
• Never go over
  Jumper Plate provides members with a warning when the go over the 235 EUR spend limit.
• Know what your spending
  Participants will know how much they are spending in EUR as well as the RLUG's local currency.
• Taxes and Shipping
  The order automatically updates and presents the Tax, Shipping and Grand Total.

Ordering

Manage the orders

Keep up to date with what elements are being ordered as they come in.

• Order Summary
  Get a quick overview of the value of each Participants Order including how much Tax and Shipping they need to pay.
• Orders
  Drill into each participant to see which elements they have ordered.
• Forgot to order
  Easily see who may have forgotten to order and send them a quick email.
• Element Breakdowns
  The Element Breakdowns table which all the elements quantity totals and EUR prices. Use this table to help you submit your order via the www.lugbulk.org ordering system.
• Exportable
  You can export this Element Breakdown if your Ambassador or nominated person does not have access to Jumper Plate.
• Expect the Invoice
  Keep a running total on how much the RLUG's order will cost so there is no surprises when the invoice arrives.
  

Delivery and Fulfillment

Processing everyone's orders

Once your LUGBULK Shipment finally arrives and you are ready to start counting you can export three printer-friendly files to aid in the fulfilment of each order

• Participant Orders
  Exports a file that provides each participant’s order that can be printed out and used as a checklist.
• Breakdowns by Element
  Exports a file that groups each element and who order the parts and their quantities. This means, you can give someone a bag of one element, and they can easily count out each ordered quantity.
  
• Shipment
  Export the RLUG's order to compare with the packing slip provided in your shippment from LEGO.